6 Scenarios Where a Wedding Planner is a MUST

Many brides may skip the services of wedding planners because they prefer to plan the details themselves, research and interview their own vendors, and handle all the vendor coordination and payments on their own. Sometimes budget-minded brides also (mistakenly) assume it will be cheaper if they just do it themselves. 

While we all like to have complete control over our weddings, there are definitely some circumstances that make the need for a wedding planner more crucial than others. 

Here are 6 scenarios where a wedding planner is worth his or her weight in gold!

  1. DESTINATION WEDDINGS
    Is a destination wedding in your plans? If so, consider hiring a wedding consultant that is located at the destination. Consult with your venue for recommendations of good wedding planners in that area.
  2. LARGE WEDDINGS
    If you are planning a large wedding (200+), the sheer size alone may necessitate having multiple hands to be able to handle everything. Having extra (non-family) hands the day of the wedding can eliminate stress on everyone.
  3. OUTDOOR WEDDINGS
    If you are planning an outdoor wedding, a planner is extremely helpful. They coordinate the placement of tents and tables, as well as details to accommodate the natural environment to make everyone more comfortable (pest control, fans, umbrellas, signage, and more).  Additionally, in the event of inclement weather where your backup plan has to be implemented at the last minute, your wedding coordinator will be the go to person to ensure changes are communicated to venues, vendors, and guests.
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  4. CHALLENGING FAMILY DYNAMICS
    We hate to say it, but people are not always on their best behavior at weddings. If difficult family dynamics come into play, the services of an "outsider" can be most welcome.  They  serve as a go between from a non-biased perspective. That outside voice can become a great negotiator, if needed.
  5. INFLEXIBLE WORK SCHEDULE
    If your work schedule is totally inflexible, a wedding planner will be invaluable to you. If you have a 40+ hour per week job, you may not have the time that is truly needed to get all work done around the big day. Save yourself the stress ... a professional coordinator can take a huge amount of work and follow up off your hands. 
  6. ORGANIZATIONALLY CHALLENGED
    Hey, we all have our strengths ... and our weaknesses. If you are organizationally challenged, it will benefit you to have a wedding planner on your team. Play to your strengths ... you are the idea person! Let the professional handle the details of executing your vision. It is not worth the additional stress if contract details and follow up confirmation calls freak you out.
A good, professional wedding planner or consultant can make all the difference in the world. While it may not be necessary for all brides to hire one, we think these 6 key situations definitely warrant it! Their contacts alone become invaluable in the event of a problem or no-show (yes, it happens).

Enjoy your wedding planning process ... and consider soliciting the help of a professional if it makes sense for you!



The WhereBridesGo.com Team
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9 Tips for Making the Right Musical Choices for Your Wedding & Reception

One aspect of the wedding you will want to think about early during your planning process is the type of music to book for each part of your big day.  This is especially important if you have your heart set on a specific performer. If they are in high demand, you'll likely need to book early.

One of the decisions many brides struggle with is whether to have live musicians for the ceremony and whether to hire a DJ or a live band for the reception. It doesn't have to be "either-or" when it comes to the choice between a DJ, live music, or recorded music.  If your budget allows, you may opt to have different music styles and performers for different parts of the event.  

Here are 9 things to consider when choosing the type or types of music that will forever be tied to your special day:

  1. Find out if live entertainment is allowed. Before you put deposits down on any type of entertainment, be sure to check with your ceremony venue, your reception venue, and and your officiant. Some have restrictions on live entertainment.  Since most of the time deposits are non-refundable, you'll want to know this ahead of time.
  2. Find out if there are restrictions on the type of music that can be played. Churches and other houses of worship may have restrictions on what type of music may be played and who can play it. Verify these details up front so you can plan smart.
  3. Consider the size of each venue. The space available in your venue should also serve as a guide.  If it is a small venue, a multi-piece live band may over-power the room. Similarly you may not want a string quartet in a large space, as the music can be consumed by the crowd noise. 
  4. Ask about the sound system. Guests need to be able hear the music, but they also need to be able to hear the Master of Ceremonies.  If the system is inadequate find out if you are allowed to bring in equipment.
  5. If you are planning an outdoor event, check into logistics.  Find out if their are any noise ordinances in the area.  Also check to make sure electrical outlets are available.
  6. Mix it up.  It is appropriate to have different types of music at different points during the celebration.  For the cocktail hour or time in between the ceremony and reception a single musician or quartet may provide nice background music. You can then switch to a live band or DJ for the reception.
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  7. Use technology to your favor.  If budget is an issue, consider using your MP3 player or Ipod with the sound system to provide the background music during the pre-ceremony and ceremony, then focus your dollars for a DJ or live band during the reception.
  8. Conduct multiple interviews. You only get one shot at your wedding, so make sure you interview musicians, bands and DJs to ensure they are a good fit. After your initial interview with the entertainment you may want to do an onsite visit and listen to them play live before booking them. Be sure to ask for referrals and testimonials from recent brides, as well. 
  9. When speaking with your reception entertainment, be sure to ask if they perform the Master of Ceremony duties. This includes introducing the wedding party, the first dances, the cake cutting, and keeping the reception festivities moving on schedule. Most wedding DJs do provide this service, but never assume.
Follow these tips to help make your planning process go smoothly when it comes to securing live music for your ceremony, as well as your reception DJ or band. Knowing what to ask and what to expect BEFORE putting down a deposit and booking the entertainment is key to a stress-free and seamless wedding.

The WhereBridesGo.com Team
Take 15% off your entire order at WhereBridesGo.com with coupon code LOVEMYBRIDESMAIDS, plus get FREE SHIPPING on orders over $100.

Where brides go®  ... for what brides love! For a great selection of affordable bridesmaid giftswedding accessories, and wedding cake tops, check out WhereBridesGo.com!  

For more ideas, wedding favors and accessories, check out WhereBridesGo.com! 
Connect with WhereBridesGo.com online!