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Selecting the Perfect Wedding Reception Venue

Choosing a wedding reception location can be a little daunting.  It doesn't have to be, though. By considering the following, you will save yourself time by quickly narrowing down the choices.
  • Availability
    Ascertain which venues are available to you on your wedding date. It doesn't matter if the location is perfect but not available.

  • Budget
    Your wedding reception budget is the single biggest thing to consider when choosing a location. It is far better to choose a less expensive venue with excellent food and entertainment than to opt for the fancy local only to scrimp on the catering.  Another budget saving idea is to hold your wedding and reception in the same place.

Wedding Serving Sets

  • Central Location
    If your wedding reception is going to be somewhere other than where you are getting married, choose a location that is centrally located. This will be greatly appreciated by your out of town guests who may be unfamiliar with the area. It may also save you money if your caterer and florists don't have to travel quite so far. If you live in a city that offers subway or other light rail service, a centrally located wedding reception is perfect in that your guests can have a few drinks without worrying about having to drive home. For towns without convenient mass transit, you might consider providing a shuttle if you have several guests staying in a nearby hotel.

  • Size
    The number of guests and type of reception will dictate the size of the venue you need. Be sure to choose a location that is large enough to accommodate your wedding party but not so large that romance is lost. Keep in mind that you will want to have room for your guests to dance and mingle comfortably.

  • Décor : Choosing a reception location that is already beautifully decorated can save you a lot of money. The ambiance is also important. Can you envision your wedding party and guests in the space? Pay attention to the lighting the room, as well. Is there enough light? Are there dimmers? Is there lighted greenery? The money you save on décor can be used to upgrade the menu or the entertainment.  

Reception Table Decorations

Once you've narrowed the list down to two or three locations, plan to visit each of them.  Speak with the events manager and don’t be afraid to ask lots of questions. Be as specific as you can and be sure to jot down notes to help you later as you make your final decision.


There are several things you should consider that are often forgotten:
  1. Room access for older guests and handicapped guests
  2. Restroom availability, convenience, and access
  3. Dance floor location
  4. Lines of sight across the room
    (i.e. are there huge pillars that will be blocking the view of your guests?)
  5. Bar location(s), if alcohol is being served.
By considering all the obvious requirement and not-so-obvious details ahead of time, making the perfect choice for your reception venue will be easy!

~ The WhereBridesGo.com Team

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